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  3. ST 022.24 – Senior Medical Administrative Assistant – (Grado G-6) – OIM Santo Domingo

ST 022.24 – Senior Medical Administrative Assistant – (Grado G-6) – OIM Santo Domingo

(Empleo)

Estatus:

Convocatoria ya cerrada

Fecha de apertura:

16 Abr 2024 | 08:00 AM

Fecha de cierre:

23 Abr 2024 | 05:00 PM

Remuneración:

Menos de 120mil pesos

Duración:

Tiempo determinado

Términos de referencia:

Descargar TDRs

Dirección:

César Nicolás Penson 102-A, La esperilla, Distrito Nacional, Republica Dominicana

Teléfono:
+1 809-688-8174

Organización: Organización Internacional para las Migraciones – OIM – Organismo de las Naciones Unidas para las Migraciones

Derechos humanos y población

Etiquetas: , , ,

INSTITUCIÓN:  Organización Internacional para las Migraciones (OIM), ONU Migración

Título: Senior Medical Administrative Assistant 

Lugar de destino: Santo Domingo, República Dominicana

Departamento: Project

Contrato / Nivel: G-6

Duración: 3 meses (con posibilidad de extensión luego de aprobar el periodo de prueba) 

Supervisión directa: Project Coordinator

*IMPORTANTE:

1. Enviar hoja de vida en formato OIM y una carta de motivación (una página) explicando su interés en el puesto.

Solo se considerarán los CVs recibidas en el formato “hoja de vidas OIM” adjunto en: (http://bit.ly/Hoja-de-Vida-OIM). Deben convertir la hoja de vida a PDF para  adjuntar el documento.

II. ORGANIZATIONAL CONTEXT AND SCOPE

Under the overall supervision of the Chief of Mission (CoM) and the direct supervision of the Chief Migration Health Officer (CMHO) with Regional Functions, and the Resouce Management Officer, the successful candidate will be responsible for carrying out the following duties and responsibilities in relation to the Migration Health Department in Santo Domingo.

The role of the Medical Administrative Assistant Supervisor is to support and ensure the smooth running of the administrative duties in relation to the Migration Health Activities in Dominican Republic.

Responsibilities and Accountabilities
The role of the Administrative Assistant Supervisor is to:

1.Coordinate and ensure that mission wide various internal office administrative support procedures such as document tracking, filing, archiving and monthly reporting are implemented in for the different Migration and Health activities

2.Coordinate and ensure that there is a systematic e-archiving system for medical files, blood test results, and follow-ups in the different Migration Health Activities.

3.Coordinate and ensure that the MHD is maintaining an orderly storage system for chest X-rays and keeps hard copies of medical documents as required (informed consent, radiologist’s report, sputum smear results, pregnancy test results, etc.).

4.Implement improvements to strengthen internal control mechanisms; adapt inputs for new procedures to complement or to improve existing instructions/standard operating procedures in order to achieve streamlined efficiencies.

5.Provide feedback on staff allocation to the different Migration and Health activities in the Dominican Republic;

6.With the Resource Management Officer (RMO) coordinate the issuance/renewal of staff contracts, leaves, attendance records maintenance, medical and insurance monitoring and security issues. Act as main liaison between MHD and procurement, finance and HR units for all related activities.

7.Coordinate and ensure that each MHD is Maintaining proper inventory control mechanisms and are organizing timely, cost-effective and appropriate procurement and storage of stationeries, IT equipment and consumables, hygiene products, medical supplies and equipment, as needed for the MHD.

8.Coordinate the acquisition, renovation, refurbishment, and regular maintenance of the MHD facility.

9.Provide MHACs with Standard Operating Procedures (SOPs) in dealing with office’s petty cash, providing best practice recommendations. Facilitate and monitor timely reimbursement to non-IOM Panel Physicians, MHD reconciliation of service fees and bank statements.

10.Assure correctness of travel authorizations and advise on allowances for staff members leaving on duty travel.

11.In co-ordination with the RMO, participate in budget and expenditures monitoring, monthly and annual financial reporting. Collect relevant statistics and provide financial analysis, in coordination with the MHD supervisor.

12.Perform such other duties as may be assigned.

Required Qualifications and Experience
EDUCATION
•Bachelor’s degree in Administration Management/ Medical Administration of a related field from an accredited academic institution with at least four years of relevant working experience.

EXPERIENCE
•Knowledge and experience in administration, procurement or accounting;
•Working with refugees/migrants in a medical setting is an advantage;
•Previous working experience with NGOs or international organizations is an advantage;
•Demonstrate accuracy in handling and reporting data.

SKILLS
•At least an intermediate level of MS office skills
•Effective managerial and leadership skills
•Organizational skills
•Communication skills

Languages
REQUIRED
External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (Arabic, Chinese, French, Russian, or Spanish).

For all applicants, fluency in English and Spanish (oral and written) is required.

Competencies
The incumbent is expected to demonstrate the following values and competencies:

VALUES – All IOM staff members must abide by and demonstrate these five values:

Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.

Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Courage: Demonstrates willingness to take a stand on issues of importance.

Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

CORE COMPETENCIES – Behavioural indicators – Level 2

Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.

Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.

Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.

Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

MANAGERIAL COMPETENCIES – Behavioural indicators – Level 2

Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.

Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.

Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.

Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.

Humility: Leads with humility and shows openness to acknowledging own shortcomings.

See terms of reference for more details of the call for proposals.

Detalles

Departamento(s):

Proyectos

Otro

Área temática de la vacante:

Derechos humanos y población

Oferta

Horario:

Completo

Días laborales:

Lunes a Viernes

Tanda:

Completa

Alojamiento:

No ofrecido

Accessibilidad física:

No aplica

Vacante de cuota protegida:

No

Requerimientos

Edad:

De 18 a 25 años

De 26 a 35 años

De 36 a 49 años

Más de 50 años

Nacionalidad:

Dominicana

Extranjera con Permiso de Residencia

Nivel educativo:

Universitario

Experiencia profesional:

Operativa

Ejecutiva

Administrativa

Dirección

Habilidades informáticas:

Avanzadas

Idiomas requeridos:

Español

Inglés

Idiomas valorados:

Francés

Licencia de conducir:

No aplica

Seguro medico propio:

No aplica

Papel de buena conducta:

Requerido

Ubicación

Región:

Ozama (Santo Domingo)

Provincia:

Distrito Nacional

Dirección:

César Nicolás Penson 102-A, La esperilla, Distrito Nacional, Republica Dominicana

Municipio:

Distrito Nacional

Zona Especial:

Mancomunidad del Gran Santo Domingo

Datos de contacto

Nombre:

Unidad de Recursos Humanos

Cargo:

Punto Focal de HR

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