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  3. ST 007.24 –Human Resource Assistant – OIM Santo Domingo

ST 007.24 –Human Resource Assistant – OIM Santo Domingo

(Empleo)

Estatus:

Convocatoria ya cerrada

Fecha de apertura:

16 Feb 2024 | 08:00 AM

Fecha de cierre:

23 Feb 2024 | 05:00 PM

Remuneración:

Menos de 90mil pesos

Duración:

Tiempo determinado

Términos de referencia:

Descargar TDRs

Dirección:

César Nicolás Penson 102-A, La esperilla, Distrito Nacional, Republica Dominicana

Teléfono:
+1 809-688-8174

Organización: Organización Internacional para las Migraciones – OIM – Organismo de las Naciones Unidas para las Migraciones

Derechos humanos y población

Etiquetas: , ,

INSTITUCIÓN:  Organización Internacional para las Migraciones (OIM), ONU Migración

Título: Human Resource Assistant

Lugar de destino: Santo Domingo, República Dominicana

Departamento: Administrativo

Contrato / Nivel: G5

Duración: 3 meses (con posibilidad de extensión luego de aprobar el periodo de prueba) 

Supervisión directa: Oficial de Gestión de Recursos (RMO)

*IMPORTANTE:

1. Enviar hoja de vida en formato OIM y una carta de motivación (una página) explicando su interés en el puesto.

Solo se considerarán los CVs recibidas en el formato “hoja de vidas OIM” adjunto en: (http://bit.ly/Hoja-de-Vida-OIM). Deben convertir la hoja de vida a PDF para  adjuntar el documento.

II. ORGANIZATIONAL CONTEXT AND SCOPE

The International Organization for Migration (IOM) is committed to the principle that migration and society. IOM works with its partners in the international community to: help address the growing challenges of migration management at the operational level; promote understanding of migration issues; encourage social and economic development through migration; and ensure respect for the human dignity and well-being of migrants. Within the aforementioned framework, its activities include the identification, registration and assistance for the voluntary return of migrants living in vulnerable situations in Dominican territory and who voluntarily return to their country and restart their lives in dignified conditions.

III. RESPONSIBILITIES AND ACCOUNTABILITIES

1.Assist in coordination of recruitment processes, including but not limited to, providing guidance to hiring managers on preparation of Terms of Reference, drafting and posting Vacancy Notice/Special Vacancy Notice, screening and shortlisting applications, drafting interview protocols, preparing and administering written tests, taking part in interview panels as assigned, drafting candidates’ assessment forms, conducting reference checks, preparing job offers, administering recruitment mailbox, etc.

2.Carry-out and coordinate pre-employment activities such as preparation of Entry On Duty (EOD) documentation and collection of supporting documentation, coordination of EOD medical exams and follow-up with Health Insurance Medical Services (Manila or Panama) on medical clearance, coordinate enrollment in insurance plans as appropriate, coordination and delivery of induction sessions, arrangement for security briefing, etc.

3.Perform assigned role(s) in PRISM HR paying special attention to data consistency and accuracy; input and maintain data based on approvals and supporting documentation; verify eligibility for allowances and other benefits, monitor and follow up on contractual situation and entitlements, and initiate prompt actions and generate reports, contract extensions, personnel actions and other related documentation.

4.Perform the role of Time-keeper in PRISM; monitor, maintain, update and reconcile leave quotas based on supporting documentation; generate, edit and analyse leave-related reports; respond to questions concerning leave administration; guide staff on request and approval procedure in PRISM.

5.Carry-out a wide range of Human Resources actions, including but not limited to preparation of documentation for separation, classification, reclassification, promotion, disciplinary cases, etc. and coordinate with the Regional Office, Administrative Centers and Human Resource Management in Geneva as appropriate.

6.Prepare all reports on personnel matters and submit timely to concerned parties; draft and review routine correspondence, letters, certifications, etc.; open and update personal files, create and maintain a systematic way to archive Human Resources documents (electronic and hard copies). Update and maintain electronic and physical archiving systems in the unit including personnel files with all supporting documentation, recruitment files, Human Resources policies, regulations, guidelines and manuals, internal controls, etc.

7.Assist in monitoring compliance with the Staff Evaluation System and follow-up with staff and supervisor as needed; facilitate compliance by providing technical guidance on the use of the system.

8.Organize Human Resources events including staff development and training activities in coordination with the Staff Development and Learning Unit and maintain updated records.

9.Provide information to staff on their entitlements and responsibilities in line with IOM regulations, instructions and procedures. Respond to standard inquiries and refer the most sensitive/complex ones.

10.Identify areas for improvement and highlight them to the supervisor; provide inputs for new procedures to complement or to adapt existing ones taking into consideration the specific needs of the office. Assist in analyzing and resolving sensitive cases by collating background information, preparing summaries and sharing best practices.

11.Participate in inter-agency Human Resources related working groups as assigned.

12.Provide guidance and training to new/junior staff in the unit.

13.Perform other related duties as assigned.

IV. REQUIRED QUALIFICATIONS AND EXPERIENCE EDUCATION

•High School diploma with six years of relevant experience; or,
•Bachelor’s degree in Business Administration, Accounting, Finances, or related field with four years of relevant professional experience.

EXPERIENCE

•Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in SAP and Oracle is a distinct advantage;
•Attention to detail, ability to organize paperwork in a methodical way;
•Discreet, details and clients-oriented, patient and willingness to learn new things; and,
•Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

V. LANGUAGES Required 
Spanish and English

VI. COMPETENCIES

The incumbent is expected to demonstrate the following values and competencies:

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

– Shows respect and sensitivity towards gender, culture, ethnicity, religion, sexual orientation, political conviction and other differences.

– Encourages the inclusion of all team members and stakeholders while demonstrating the ability to work constructively with people with different backgrounds and orientations.

– Promotes the benefits of diversity; values diverse points of view and demonstrate this in daily work and decision making.

– Challenges prejudice, biases and intolerance in the workplace.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

– Upholds and promotes the Standards of Conduct and Unified Staff Regulations and Rules. – Delivers on commitments; manages the organization’s resources reliably and sustainably.

– Embraces and encourages transparency, balancing this with the need for discretion and confidentiality as appropriate.

– Maintains impartiality and takes prompt action in cases of unprofessional or unethical behaviour.

– Does not abuse one’s position and acts without consideration of personal gain. Is motivated by professional rather than personal concerns.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

– Demonstrates professional competence and mastery of subject matter and willingness to improve knowledge and skills.

– Seeks to raise professional standards in self and others through daily work and activities. – Adapts quickly to change and is decisive and versatile in face of uncertainty.

– Shows self-control and persistence when faced with difficult problems,and remains calm in stressful situations.

– Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.

Core Competencies– behavioural indicators level 1

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

– Establishes strong relationships with colleagues and partners; relates well to people at all levels.

– Is fully aware of the team purpose, respects and understands individual and collective responsibilities.

– Willingly puts in extra effort without being asked and adopts a «hands-on» approach whenever necessary to achieve team objectives.

– Coordinates own work with that of the team to meet agreed priorities and deadlines.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

– Produces quality results and provides quality services to clients. – Meets goals and timelines for delivery of products or services.

– Manages time and resources efficiently, monitoring progress and making adjustments as necessary.

– Shows understanding of own role and responsibilities in relation to expected results.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

– Keeps abreast of new developments in own field of competence and creates opportunities for knowledge management initiatives.

– Shares knowledge and learning willingly, and proactively seeks to learn from the experiences of others.

– Puts new learning into practice and draws on diverse sources of ideas and inspiration.

– Contributes to the identification of improvements to work processes and assists in implementing them.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

– Accepts personal responsibility for quality and timeliness of work.

– Takes ownership of all responsibilities within own role and honours commitments to others and to the Organization.

– Operates in compliance with organizational regulations and rules.

– Accepts and gives constructive criticism; acknowledges and corrects mistakes and apply lessons learned for improvement.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

– Presents information using language and sequence of ideas that is easy for recipients to understand.

– Adapts communication to the recipient’s needs, asks questions to clarify, and exhibits interest in having two-way communication.

– Encourages others to share their views, using active listening to demonstrate openness and to build understanding of different perspectives.

– Listens carefully and genuinely to the views and positions of others; acts on received information.

See terms of reference for more details of the call for proposals.

Detalles

Departamento(s):

Recursos Humanos

Área temática de la vacante:

Derechos humanos y población

Oferta

Horario:

Completo

Días laborales:

Lunes a Viernes

Tanda:

Completa

Alojamiento:

No ofrecido

Accessibilidad física:

No aplica

Vacante de cuota protegida:

No

Requerimientos

Edad:

De 18 a 25 años

De 26 a 35 años

De 36 a 49 años

Más de 50 años

Nacionalidad:

Dominicana

Extranjera con Permiso de Residencia

Nivel educativo:

Universitario

Experiencia profesional:

Administrativa

Habilidades informáticas:

Avanzadas

Idiomas requeridos:

Español

Inglés

Idiomas valorados:

Francés

Licencia de conducir:

No aplica

Seguro medico propio:

No aplica

Papel de buena conducta:

Requerido

Ubicación

Región:

Ozama (Santo Domingo)

Provincia:

Distrito Nacional

Dirección:

César Nicolás Penson 102-A, La esperilla, Distrito Nacional, Republica Dominicana

Municipio:

Distrito Nacional

Zona Especial:

Mancomunidad del Gran Santo Domingo

Datos de contacto

Nombre:

Asistente Financiera

Cargo:

Punto Focal de Finanzas

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